Professional Services Procurement

The Virginia Department of Transportation (VDOT) procures professional services contracts for transportation projects through competitive negotiation, a selection method defined in the VPPA §2.2-4300 and in accordance with the most current professional services procurement manual.

These services are primarily procured by the following divisions:

Questions and comments about the program should be sent to Tracy Wood at [email protected].

November 2, 2023 - Consultant Construction Engineering and Inspection Vehicles

VDOT has updated the Advance Agreement for Consultant Construction Engineering and Inspection Vehicle Payment, superseding IIM-CD-2017-02.01.

Consultant CEI Vehicles - August 1, 2023

June 1, 2023 – Professional Services Contract Escalation Rate for Fiscal Year 2024

FY24 Escalation Memorandum

February 16, 2023 - Updated VDOT Travel Procedures

The VDOT Travel Procedures have been updated effective February 9, 2023. Those agreements which require travel reimbursement conform to the most current VDOT travel procedures must meet the requirements of this document. Questions regarding the application of travel procedures should be directed to the designated VDOT contract administrator.

February 2023 VDOT Travel Procedures

May 5, 2023 - Instructional and Informational Memorandum (IIM)

VDOT has issued the following memorandum to address DBE and SWaM credit on Federal Aid Projects.

DBE and SWaM Credit on Federal Aid Projects

May 1, 2023 - Consultant Construction Engineering and Inspection (CEI) - Inspection Classification Hourly Rate Pay Limitations

VDOT has updated the CEI Inspection Classification Hourly Rate Pay Limitations per the details of the following memorandum:

CEI Pay Limitations Memorandum - January 26, 2023

This memorandum supersedes the one dated August 17, 2022, which can be reviewed below.

CEI Pay Limitations Memorandum - August 17, 2022

March 28, 2023 - Modification of the Manual for Procurement and Management of Professional Services

VDOT is modifying the Manual for Procurement & Management of Professional Services. The details regarding the changes can be found here.

PSPO Manual Modifications and Pilot Program

July 15, 2022 – Manual for the Procurement & Management of Professional Services

Effective July 15, 2022, the latest version of the Manual for the Procurement and Management of professional Services is approved and available for use. The link below is to the revised manual.

Manual for the Procurement and Management of Professional Services

The 2017 Version of the Professional Services Manual is included at the following link: Manual for the Procurement and Management of Professional Services 2017

A summary of the revisions is included at the following link: 2017 - 2022 Summary of Revisions

June 24, 2019 – VDOT Consultant Procurement to Implement Bid Express (Effective July 1, 2019)

Effective July 1, 2019, VDOT will begin utilizing Bid Express by InfoTech, Inc. for the procurement of professional engineering consultant services. After June 30, 2019, VDOT will no longer accept Expressions of Interest (EOIs) via ProjectWise.

Notifications of Requests for Proposals (RFPs) will continue to be advertised on VDOT’s Consultant Procurement website, as well as through eVA, which will direct firms to Bid Express.

Registration for Bid Express is at no cost to consultants, and is required in order to view and respond to RFPs.

IMPORTANT NOTICE: If your firm participated in the test procurement, the registration was for the demo/testing site only, not the live production site. In order to view and respond to VDOT Consultant Procurement RFPs, firms must register on the live production site, (https://www.bidexpress.com).

Additional resources are provided below:

Account Registration

BidExpress FAQs

Electronic Signatures

User Guide, Create-Submit Response

Vendor Set-Up Guide